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Summertime, and the livin' is easy... These words from Porgy and Bess pop into my head about this time every year. It's hot and muggy down here in the South and a break from the heat is definitely what I need. 
This year, I decided to give everyone a break with a "cool" newsletter summer series! Since most of our customers use Microsoft Office products, each month I will cover "cool" tips and tricks for individual Office products. This month, I will focus on MS Word.

This month's Tech Tutor column contains some very important information for anyone who uses small business credit cards. You may not be aware that the new credit card protection law does not extend protection to small business cards.

Have a great summer and enjoy the July 4th festivities!!
RoadMap: "Cool" MS Office Tips and Tricks
1--Creating a Border Line as you type
Have you ever wanted to insert a line to separate parts of your Word document? First, make sure that your AutoCorrect options are set correctly to enable this feature by selecting AutoCorrect Options in the Tools Menu. Click the 'AutoCorrect as You Type' tab and make sure that the 'Border Lines' option is checked. To add border lines to your document, hit enter when you are ready to add the border line. Then type the following characters to get the border line you want. Hit enter again and your border line will appear.
  • 3 hyphens -- single narrow line
  • 3 underscores -- single wide line
  • 3 Equal signs -- double line
  • 3 tildes (~) -- wavy line
  • 3 asterisks -- dotted line
  • 3 number signs -- wide line with a narrow line above and below
2--Quickly move to the beginning or the end of your document
To quickly move to the beginning of your document, press [CTRL][Home]. To quickly move to the end of your document, press [CTRL][End].

3--Select a word
Double click on the word. If a space follows the word, the space will be selected, too. Punctuation will be ignored.

4--Select a sentence
Press [CTRL] and single click anywhere in your sentence. The sentence and the space or spaces immediately following the sentence will be selected.

5--Selecting a block of text
Do you ever get frustrated when you are trying to select a block of text with your mouse when all of the text is not currently visible on the page? In this case, Word often jumps way past the text you are trying to select and you end up having to do multiple selections to get the text you want. In this case, instead of using the mouse to select the text you want, use the [Shift] plus the arrow keys. Hold down the [Shift] key and use the appropriate arrow key to select text in the desired direction.

6--Selecting a Paragraph
Triple click within the paragraph.

7--Calculating a Total in a Table Column
Did you know that this is possible? It's easy! If you want to add the figures in a Word table column, click in an empty cell at the bottom of a column of numbers. Open the Table menu, select Formula, and click OK to accept the default Sum function.

8--Pick-up where you left off
Do you ever wish that, when you open a document, you could go directly back to the place where you were editing it when you closed the document? Unfortunately, when you open a document, Word always puts you at the top of the document. If you remember to press [Shift][F5] before you do anything else in the document when it opens, Word will remember the last place you made an edit and take you to it.

9--Delete text quickly
You can delete text in your document a word at a time rather than a letter at a time by using [CTRL][Delete] to move forward and [CTRL][Bk SP] to move backward through your document. If you accidentally delete too many words using this method, you can always get them back by using [CTRL]Z to undo your mistake.

10--Quick Solution--Undo
If you have not had a chance to disable a MS Word automatic feature, or if you want to override the change in a particular case, you can very easily do this. Undo the change by clicking the arrow next to the Undo button and selecting AutoFormat or by clicking [CTRL]Z right after Word makes the change.

These MS Office Tips and Tricks were tested in Word 2003. If you find these "cool" tips useful and would like more information about using MS Word more effectively, SmartSite Technology can provide training documents or a live class for your employees. For additional information, contact us.
SmartSite Technology serves as a virtual IT Department for small and medium sized businesses and non-profit organizations.  We provide all of the information technology services that a business needs to compete in today's marketplace.
Our goal at SmartSite Technology is to help each of our clients to be a success!! We know that technology is not a core competency for many small business owners and non-profit professionals. We believe that every organization benefits when they automate their business processes. We work closely with all of our clients, even those who are uncomfortable with computers and technology, to help them introduce automated processes into their operations. 
Contact us today to discuss your technology needs.
Dixie Groutt
SmartSite Technology
Copyright 2009 SmartSite Technology. All rights reserved.
June 2009
In This Issue
RoadMap: "Cool" MS Office Tips and Tricks
Your Tech Tutor Says...
Small Business Credit Cards
tutor pic number 1
I love Clark Howard! For those of you who are unfamiliar with this radio, TV (and now Cable TV) personality, I'll give you a little background.

Clark Howard has been a consumer advisor on Atlanta radio and TV forever. He takes phone calls from viewers during his popular weekday radio show, that is now syndicated. He helps viewers in his Money Coach series and provides Rip-off Alerts, consumer advice and travel tips.

I listen to Clark Howard any afternoon that I'm in my car. I always learn something new.

Credit card reform goes into effect in February, 2010. Follow the link below for information about the way the new law affects people who use small business credit cards.  Hint: the news is NOT good. As always, Clark tells you how to remedy the situation after he tells you the facts.

Small businesses lose protection under the new credit card bill
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